Accounting Services Cases
1 / Difficulty
The accounting department of a medium-sized enterprise needs to process about 800 to 1,000 documents every day. With the increase in business volume, the accounting department is facing increasingly severe work pressure.
Manual input errors: In the past, the process relied on manual input of document data into the system, which often resulted in input errors and inaccurate data.
Overtime during peak periods: During business peak periods, employees have to work overtime (OT) to process a large number of documents, resulting in excessive workload and employee fatigue.
Inefficiency: The manual verification and input process is time-consuming and cumbersome, affecting overall work efficiency.
2/Solution
AI (text extraction function, content organization function)
RPA (organizing and outputting documents)
API (corresponding to accounting system)
3 / Results
Reduce manual input work: Through automation, employees’ routine input work is greatly reduced, allowing them to focus on more valuable tasks.
Reduce error rates: Automatic data extraction and verification significantly reduces input errors and improves data accuracy.
Improved efficiency: The overall processing time was shortened by 40%, allowing the accounting department to easily respond to business needs during peak periods.
Previous process
01.
Manual entry: Accountants manually enter the data for each document into the system.
02.
Check data: After completing the input, the accountant needs to check the data one by one to ensure accuracy.
03.
Processing delays: Due to cumbersome manual operations, document processing is slow, especially during peak hours.
Improved process
01.
AI automatic extraction: The system uses AI OCR technology to automatically extract numbers and content on the document.
02.
Automatic reconciliation: The system performs automatic reconciliation and generates reports.
03.
Accountants only need to confirm the results generated by the system
04.
Import data into accounting system